1. Improved Data Management
Research shows that the average worker spends 28% of the workday reading and responding to the emails that pop up in his inbox. That’s roughly 2.6 hours and 120 messages per employee, per day. This data alone reveals that today’s workforce is inundated with data at every checkpoint. If it isn’t email, it’s customer support requests, meeting minutes, marketing reports and more. To this end, it can be an overwhelming effort to try and organize it all. Sure, you can create an elaborate file system on your desktop to keep track of all of your work-related documents, but what happens when an off-site worker needs to access one of the files? The data your company receives pertains to different projects, belongs to different teams, and is submitted in different formats and sizes. Trying to keep track of everything is a challenge for even the strongest leaders. This is where SharePoint can help. In an instant, users can take control of the exact data points they need, without having to sift through tons of documents that they don’t need. If you’re using cloud-based SharePoint Online, they can do so from anywhere, at any time. The best part? You don’t have to abandon your existing best practices to leverage this new form of data management. Your SharePoint solution integrates with the Microsoft Office Suite, including Microsoft Excel, PowerPoint, Word, and Outlook as well as Microsoft Unified Communications and Microsoft Exchange Server. Users can also access line-of-business systems, including Microsoft Dynamics CRM. At the same time, configurable back-end connections allow them to create personalized views and interactions with those systems. It’s data management, made easy.
2. Simplified Business Functions
Think about the workflows you have in place to manage your day-to-day business activities. How does your business handle initiating, managing and reporting on common functions? Some of the most common activities include:
Routing a document or item for approval
Tracking an issue, project or task
Routing a document for publication
SharePoint includes various out-of-the-box workflows designed to automate these processes and more. Employees can even integrate them with familiar client applications, email programs, and web browsers for simple and consistent user experience.